Real Estate Lead & Property Automation
How a real estate agency tripled lead conversion with intelligent automation
3x
Faster Response
65%
Higher Conversion
2,500+
Leads/Month
$420K
Revenue Increase
Client Overview
A mid-sized real estate agency with 45 agents managing 2,500+ monthly leads across residential sales, rentals, and commercial properties. The agency struggled with lead response times, inconsistent follow-ups, and manual property listing management across multiple platforms.
The Challenge
“We were losing deals because leads would contact us through 5 different channels and wait hours for a response. By then, they’d already moved on to another agent. Our conversion rate was terrible, and agents were drowning in manual tasks.”
Our Solution
We implemented an intelligent real estate workflow automation platform integrating their CRM (Follow Up Boss), MLS, property listing platforms (Zillow, Realtor.com), and communication channels.
🎯
Smart Lead Routing
Automated lead assignment based on agent specialty, location, availability, and historical performance. Instant SMS/email alerts with lead context. 5-minute average response time vs. 4 hours.
📱
Multi-Channel Follow-Up
Automated drip campaigns via SMS, email, and WhatsApp. Personalized messaging based on property interest and buyer stage. 80% engagement rate in first 48 hours.
🏠
Property Listing Sync
One-click publishing to MLS, Zillow, Realtor.com, social media. Automatic price updates, status changes, and photo optimization. 90% reduction in listing time.
📊
Client Portal Automation
Automated property alerts matching client criteria, showing reminders, document collection, and transaction milestone tracking. 24/7 self-service access.
Results & Impact
Response Time
3x faster (5 min vs. 4 hours)
Conversion Rate
65% increase (12% to 19.8%)
Revenue Growth
$420K additional annual revenue
Agent Productivity
40% more deals per agent
Listing Speed
90% reduction in time to market
Client Satisfaction
4.8/5 rating (up from 3.9)
Quick Facts
Industry
Real Estate / Property Management
Lead Volume
2,500+ leads/month
Implementation Time
7 weeks
ROI Timeline
3 months
Technologies
Follow Up Boss, MLS, Zillow API, Twilio, n8n
Ready to Transform Your Real Estate Business?
Let’s discuss how we can help you automate lead management, accelerate response times, and grow your revenue.
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